FORM Careers Privacy Policy

Protecting Your Privacy
Your privacy is important to us. FORM Careers is committed to safeguarding your personal information and ensuring your privacy is respected at all times. This Privacy / Collection Policy outlines how we collect, store, use, and disclose information.

What is Personal Information?

Personal information refers to any information or opinion about you. This may include sensitive information (such as medical details) as well as general information (such as your name and contact details). It may also include opinions relating to work performance, employment history, qualifications, aptitude, assessment outcomes, and other information obtained by FORM Careers in connection with potential employment opportunities.

How Personal Information is Collected?

FORM Careers collects personal information that is reasonably necessary for recruitment and placement-related purposes.
Personal information may be collected directly from you, including:
• When you submit an application via advertisements or online platforms.
• When you attend interviews or communicate with our consultants.

You may browse our website without providing personal information. We only collect statistical data relating to website usage. However, if you apply for a role, we may collect information you voluntarily provide, such as your name, contact details, and resume.

Personal information may also be collected when:
• We receive references or referee feedback.
• We obtain information from former employers, colleagues, or professional bodies.
• We receive results of competency, background, or medical assessments (where applicable).
• We receive workplace-related feedback or information relevant to your employment.
• You provide additional information relevant to recruitment or placement.

How Your Information May Be Used.

Your personal and sensitive information may be used for purposes including:
• Facilitating current or potential employment opportunities.
• Assessing suitability for roles and assignments.
• Communicating with you regarding opportunities and availability.
• Administrative, compliance, and contractual requirements.
• Supporting necessary assessments or regulatory processes.
• Managing complaints, investigations, or insurance-related matters.
• Maintaining internal business operations, audits, and legal obligations.

Disclosure of Personal Information

Your information may be disclosed where reasonably required, including to:
• Clients and prospective or current employers.
• Referees and professional contacts.
• Related entities and service providers.
• Insurers or regulatory bodies.
• Contractors supporting our business operations.
• Parties with lawful authority to access such information.

Protection of Your Information.

FORM Careers takes reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification, or disclosure.

Information access is restricted to authorised personnel where necessary for service delivery. Personal information is stored using secure systems and databases. All staff are bound by confidentiality obligations.

Where permitted by law, information that is no longer required will be securely destroyed or de-identified.

Access and Correction of Information.

You have the right to request access to personal information we hold about you.

If you believe any information is inaccurate or incomplete, FORM Careers will take reasonable steps to correct it. Where agreement cannot be reached, you may request that a statement be associated with the relevant information.

For access or correction requests, please contact your FORM Careers consultant.

External Websites.

Websites linked to or from the FORM Careers website are not under our control. Users are encouraged to review the privacy policies of those external sites. Transmission of information via the internet carries inherent risks, and users should make their own assessment of such risks.

Our Commitment to You.

FORM Careers will seek your consent before submitting your personal information to clients wherever reasonably practicable.

Where suitable opportunities arise, we may present your details while making reasonable efforts to notify you.

If Information is Not Provided.

If you choose not to provide requested information, our ability to assist with suitable opportunities may be limited.

Confidentiality.

Any position, project, or client information shared by FORM Careers is confidential and must not be disclosed without prior written consent.

FORM Careers treats breaches of confidentiality seriously. Disclosure of sensitive client or role information may disadvantage both clients and candidates.

FORM Careers will not request details of submissions made by other agencies. However, candidates are encouraged to promptly inform consultants of any existing representations to avoid conflicts or duplication.